HR & Training Administrator

Location: Manila, Philippines

Reports to: HR Manager 

About Us:

Reading Room is a technically-led digital agency, engineering custom, secure, and scalable digital platforms, elevated by strategic communications.​ We believe that understanding users’ needs, motivations and behaviours in relation to our clients’ products and services is the key to success.

With 20+ years of experience and 65+ digital specialists, we work with some of the largest UK organisations across corporate, brand, travel, public sector, membership, healthcare, and charity. Some of our clients include, Riviera Travel, NHS, The Royal Household, Royal Mail, and Abri Homes.

As our clients' strategic digital partners, our team combines specialists in UX, technical strategy, web development, and digital marketing, all collaborating to deliver bespoke digital experiences that are uniquely tailored to an organisations needs, and designed for real audience impact.

We’re proud to be Platinum Umbraco Partners, Bronze Drupal Partners, and regular contributors to both communities, as well as holders of Cyber Essentials Plus, ISO 27001, and carbon neutral certifications.

We’re proud to be part of the independently owned Rippleffect Group, alongside our sister company, RONIN International, a research consultancy which allows organisations to collect data, understand their customer and scale up in other countries.

ROLE RESPONSIBILITIES

HR Administration

• Process all administration in respect of starters, end of probations, contract changes and leavers on the HR database.
• Contribute to the development and streamlining of efficient administration processes.
• In charge in the recruitment process from placing adverts, resume screening, to setting up interviews, as required.
• Manages and coordinates all communication with candidates
• Draft offer letters and contracts of employment.
• Ensure all pre-employment checks are satisfactorily completed.  
• Collects pre-employment requirements and other required documentation and ensures these are uploaded into PeopleHR and HR folder.  
• Monitor completion of probationary process and the performance review cycle.
• Manage the administration of our HR database, ensuring employee records are accurate and up to date.

Training Administration

• Manage the onboarding and joining formalities for all new joiners
• Assist in the co-ordination of L&D activities and processes.
• Organise the colleague induction process for new starters. 
• Administer and monitor the booking of colleagues on the appropriate eLearning systems for induction and refresher training. 
• Co-ordinate the scheduling of internal training courses and events, including the booking of venues (real or virtual), management of bookings, attendance sheets and evaluation forms.
• Ensure individual training records are kept up to date in the HR database.
• Monitor mandatory training records and the schedule of refreshers.

QUALIFICATIONS

• Bachelor’s degree in human resources, Psychology, Business Administration, or related field.
• With at least three (3) years' experience in HR experience in a generalist capacity.
• Significant experience with proven skills in effective learning, development methods, and facilitation.
• Related experience in designing e-learning courses 
• With experience in working with HR databases and administration 
• Experience of delivering a high-quality administration service to clients/customers
• Proficient with HRIS platforms and Microsot Office Suite
• Excellent communication skills, creative thinking skills and multi-tasking skills
• Team player with a proactive and with problem solving mindset

How to apply:

Think you could be a great fit? If so, we’d love to hear from you! Please send us your CV and a short paragraph telling us about you and why you would like to work with us, and we’ll be in touch.

Given the nature of the business and our clients’ requirements, any job offers issued will be conditional upon the return of a satisfactory basic DBS check and employment references.

Reading Room & Rippleffect Group is committed to encouraging equality, diversity and inclusion among our workforce and everyone we work with, and eliminating unlawful discrimination. We base all our employment decisions on merit, job requirements and business needs. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.